Privacy notice

1. Data controller

Elemens S.r.l., Piazza Giovine Italia 3, 20123 Milan, Italy, VAT no. 07692210961. For any privacy request: segreteria@elemens.it.

2. Data we process

• The data you enter in the form: first name, last name, work email, company and chosen demo.
• If we set up trial access for you, your account data on the chosen tools: email, first name, last name, company and creation date.
• Technical data, such as your IP address, recorded in server logs to protect the form from abuse.

3. Purposes and legal basis

• Managing your registration and participation in the demo day, and sending you organisational communications: steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR).
• Creating and managing your trial account on the chosen tools, including emailing you the access instructions: same legal basis (Art. 6(1)(b) GDPR).
• Protecting the form and the service against abuse and unauthorised access: our legitimate interest in the security of our systems (Art. 6(1)(f) GDPR).

We do not use this data for newsletters or marketing, we do not disclose it to third parties for their own purposes, and we do not carry out profiling or automated decision-making.

4. Provision of data

All form fields are required: without them we cannot register you or set up your trial access.

5. Recipients

Your data is processed by authorised Elemens S.r.l. staff and by Amazon Web Services EMEA SARL, the cloud provider hosting the form, the database and account management, acting as data processor (Art. 28 GDPR).

6. Where data is processed

Data is stored on servers in the European Union (Ireland). If the provider processes it outside the EU, the transfer is covered by the safeguards in Articles 45 and 46 GDPR, such as the EU-US Data Privacy Framework or standard contractual clauses.

7. Retention

• Registration data: automatically deleted 180 days after registration.
• Trial account: disabled at the end of the trial period and deleted within 30 days, unless your company subscribes in the meantime.
• Technical logs: kept on a rotating basis for a limited period, for security purposes only.

8. Your rights

You can at any time request access to your data, rectification, erasure, restriction of processing and portability, and object to processing based on legitimate interest (Articles 15-22 GDPR), by writing to segreteria@elemens.it. You also have the right to lodge a complaint with the Italian Data Protection Authority, the Garante per la protezione dei dati personali (www.garanteprivacy.it).

9. Cookies

The registration pages do not set cookies and do not use analytics or profiling tools.